ORDER FOLLOW-UP · October 5, 2026
How to Manage a Split Production Order With a Chinese Supplier
Manage a split production order with one master quantity record and separate batch records. Each batch needs its own status and evidence; finishing the first batch does not establish completion of the full purchase order.
Define the split and preserve the order total
Agree the batch identifiers, SKUs, quantities and applicable specification revisions. Record why the order is split and whether the split changes packing, inspection, payment or shipping arrangements. Keep the original order quantity and any approved amendment visible.
Use distinct status fields for planned, produced, inspection-passed, packed, dispatched and received quantities. These describe stages of the same goods and must not be added together as if they were separate output.
Set evidence and owners for each batch
Ask for a dated production update tied to the batch identifier, with completed quantity, remaining operations and the next checkpoint. Link inspection results to the actual batch and scope examined. Do not reuse a first-batch inspection result as evidence for goods produced later.
Assign owners for supplier updates, inspection booking, document preparation and shipment decisions. If materials or specifications change between batches, review and approve the change through the existing control process.
Example: reconcile a 1,000-unit order
Illustrative example: an order for 1,000 units is divided into batches A of 400 and B of 600. A has 400 produced, 380 passed and 20 awaiting rework; B has 300 produced and 300 not yet produced. Total production is 700 units, but only 380 units have passed the stated checks. Neither figure proves that 700 units are ready to ship.
If the buyer agrees to ship the 380 accepted units, record the shipment separately and retain the other 620 units as outstanding under their actual statuses. The 20 reworked units remain part of batch A; do not count them as 20 additional ordered units.
Connect batches to invoices and shipment records
Allocate agreed charges and payments to the relevant order or batch without deducting the same deposit twice. Confirm how any split-shipment costs are approved. Link each invoice and packing list to the exact shipment quantity and batch identifiers.
Before dispatch, confirm cargo readiness and provider cut-offs for that shipment. A later batch may have different booking and document deadlines. Record changes instead of silently carrying forward the first shipment's assumptions.
Close the master order only after reconciliation
Reconcile ordered quantities against accepted deliveries, agreed cancellations, replacements and any unresolved balance. Keep production completion, quality acceptance and commercial settlement as separate decisions.
This is a practical tracking method, not a promise of supplier performance. MORENICE can coordinate batch follow-up within an agreed scope; reliable records still depend on evidence and timely verification.